Client Profile
Our U.S.-based, privately held client is a leader in supply chain logistics, cost management, and shipping bill process and payment, primarily for large companies worldwide. Originally founded more than 90 years ago, the company has estimated annual revenue of $74 million, processing hundreds of millions of freight bills every year for hundreds of clients.
Business Challenge
With cyber-attacks against businesses surging to an all-time high in 2021 – increasing 50% per week – it’s no surprise that cyber risks top global enterprise concerns. The 2022 Allianz Risk Barometer found that the threat of ransomware attacks, data breaches, or major IT outages worry executives more than business and supply chain disruption, natural disasters, or even the COVID-19 pandemic – all of which heavily impacted businesses in recent years.
The average cost of a data breach for enterprises in 2021: a record-setting $4.24 million.
After recovering from a security breach, our client knew it needed to modernize its extremely legacy IT environment to reduce its cyber risks. Some 40% of its infrastructure included unsupported operating systems (OS) and end-of-life desktops and other hardware – rolling out a welcome mat for hackers because vulnerabilities could no longer be patched.
Companies that rely on obsolete hardware and software can also risk hefty fines and even legal action if they don’t comply with government or industry regulations. That’s especially true if a data breach directly relates to the use of older technology.
Auxis was hired to mitigate the client’s security concerns by implementing an infrastructure modernization journey.
Solution & Approach
After a thorough assessment, Auxis devised a multi-step strategy for modernizing the client’s IT environment and drastically improving its security stance. The final stage, migrates the client from its on-premises data center and disaster recovery sites to the Microsoft Azure cloud platform.
Migrating workloads to the cloud enables the client to benefit from Microsoft’s robust security measures. In 2021, Microsoft announced plans to invest $20 billion over the next five years in cybersecurity – four times its previous investments of $1 billion per year to protect its services.
It also allows the company to reap other cloud benefits like cost efficiencies, increased speed to market, enhanced agility, and 24/7 redundancy that provides better protection from disasters.
Initial phases of the Auxis modernization solution included:
1. Microsoft 365 migration.
The client operated 2007 versions of Microsoft Exchange and SharePoint that were long unsupported, causing gaping security vulnerabilities. Auxis implemented the Microsoft 365 platform, delivering access to the suite of cloud-based Microsoft productivity tools that make it easy and efficient to get work done in the modern enterprise, including email, SharePoint, OneDrive, and Teams.
Auxis also helped the client take advantage of Microsoft 365’s robust, multilayered data security options, implementing key features like multi-factor authentication (MFA) to increase the security of user logins and the latest anti-malware and anti-spam email protections.
Storing data in Microsoft’s cloud-based OneDrive platform also significantly enhances security, with data encrypted on Microsoft servers and file transfers delivered via an encrypted network connection.
2. Modernized computer hardware with mobile device management for end-users.
Auxis managed replacement of the client’s footprint of legacy laptops and desktops running the unsupported Windows 7 operating system with current, secured computers.
Upgrading the legacy hardware enabled Auxis to further enhance security by implementing BitLocker device encryption and MS-Intune, a secure cloud service that enables mobile device management (MDM) and mobile application management (MAM).
Intune manages how company devices are used and lets organizations create security policies to control applications. For instance, an organization could choose to prevent emails from being sent outside the company.
It also puts controls in place for a more secure and compliant environment, managing automated updates to patch vulnerabilities or bugs and ensuring security measures like antivirus features are in place.
Auxis further used Intune to simplify desktop support for the client’s global and largely remote workforce, leveraging Microsoft Autopilot to enable remote workstation imaging and application of security policies for end-user devices.
3. Modernizing legacy wide and local area network (WAN/LAN) architecture.
The client’s original network upgrade project scope focused on basic equipment remediation. But Auxis’ IT experts proposed that updating legacy WAN/LAN architecture at global office locations left the company better positioned to support its business and cloud migration.
For instance, Auxis determined that nearly three-quarters of the networking equipment was end-of-life – and the remaining devices became end-of-life within a few months.
Once complete, Auxis will significantly improve connectivity and security at the client’s U.S. and E.U. offices by redesigning and replacing the WAN/LAN architecture, including all network equipment, circuit technologies, switches, and firewalls.
Upgrading to Fortinet firewalls, switches, and WAPs (Wireless Application Protocols) represent a key security enhancement, including AI-enabled application content, web, device, and user security – continuously assessing risks and automatically adjusting the security fabric and ecosystem.
4. Microsoft Teams Voice migration.
To complete the transition to a modern office environment, Auxis recommended replacing the client’s end-of-life, unsupported phone system with Microsoft Teams Voice. A cloud-based add-on to Microsoft 365 that integrates flawlessly, the Voice phone system enables users to receive business calls on multiple devices – delivering flexibility, scalability, and functionality with no need for expensive hardware infrastructure.
After assessing the client’s environment, Auxis seamlessly migrated hundreds of end-users to the cloud-based phone system with retention of the same numbers. Auxis also designed an 800 number component with an auto attendant routing system, providing training and user guides.
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Results
Dramatically Enhanced Cybersecurity
Modernizing the client’s unsupported and end-of-life infrastructure significantly improved its security stance, shoring up protection with the latest security features and enabling regular patches, bug fixes, and security updates.
Modernization also increased the reliability of the infrastructure, as outdated machines are often prone to failure.